Artist Information
Please note: This document contains generic information about the event for all artists. For technical
stage specifications please see links below:
|
Stage Number |
Stage Name |
Technical Specification |
|
Stage 1 |
Truck Stage |
https://link.trasmundi.uk/truck25/S1 |
|
Stage 2 |
Market Stage |
https://link.trasmundi.uk/truck25/S2 |
|
Stage 3 |
The Nest |
https://link.trasmundi.uk/truck25/S3 |
|
Stage 4 |
The Rockin Chair |
https://link.trasmundi.uk/truck25/S4 |
|
Stage 5 |
This Feeling |
https://link.trasmundi.uk/truck25/S5 |
|
Stage 6 |
The V&V |
https://link.trasmundi.uk/truck25/S6 |
|
Stage 7 |
The Taproom |
https://link.trasmundi.uk/truck25/S7 |
|
Stage 8 |
Tipsy Cow |
https://link.trasmundi.uk/truck25/S8 |
SITE INFORMATION
ACCESS ROUTE (Red Gate)
|
EVENT |
Truck Festival 2025 |
|
CAPACITY |
25,000 |
|
ADDRESS |
Truck Festival - Red Gate Featherbed Lane OX13 6AB ///stunt.clocking.earphones |
|
ARRIVAL INSTRUCTIONS |
Before getting onto site, you will need to collect your accreditation and vehicle passes from the accreditation cabin, following signage from Red Gate. |
|
PARKING |
All vehicles will be asked to park at Production Parking behind the Accreditation Cabin, unless they have express permission for an on-site pass allowing them to proceed down to the arena. |
|
BUILD |
09/07/2025 - 23/07/2025 |
|
BUILD HOURS |
08:00 - 20:00 |
|
|
|
|
SHOW DAYS |
Thursday 24th July 2025 Friday 25th July 2025 Saturday 26th July 2025 Sunday 27th July 2025 |
|
OPENING TIMES |
08:00 - 02:30 |
|
VEHICLE CURFEW |
No vehicle movement in the arena between: 10:00 Thurs 25/07/2025 and afternoon of Mon 28/07/2025 |
|
BREAK |
28/07/2025 - 04/08/2025 |
|
BREAK HOURS |
08:00 - 20:00 |
|
VEHICLE CURFEW |
No working vehicle movement or access to site prior to 1pm Monday / until egress is complete. |
Red Gate
Accreditation & Parking
///stunt.clocking.earphone
There is no HGV access from
Featherbed Lane coming from the
A34.
Please ignore Sat Nav for larger
vehicles and HGV’s, YOU MUST
access via Rostock Roundabout as
shown above. Please follow AA
signage for the festival.
The site operates a 1-way system
with vehicles entering via Red Gate
and exiting via Black Gate.
4Truck Festival 2025 - Artist Information Pack
RULES
The following rules have been drawn up to protect you and others working with you on site.
They apply to everyone, without exception. For your own safety, and the safety of others, we
reserve the right to ask you to leave the site if you do not adhere to these rules.
CROWD MANAGEMENT
Artists must not encourage moshing, stage diving, crowd surfing, "walls of death," or any
other hazardous audience activities. Security and Stage Managers will take all necessary
steps to enforce this policy, including stopping the performance to ensure the safety of
guests if necessary.
It is not permitted for artists to invite members of the audience to climb on stage or on any
structure during their performance. We expect the artists' total and swift cooperation in
these matters.
All artist’s management are required to acknowledge receipt of the Festival Showstop
Procedure and confirm that they will comply with its contents. Any deviation from the
showstop procedure must be agreed with Senior Management in advance of the
performance.
HEALTH & SAFETY
There will be a comprehensive first aid provision on site at all times during the event. It is the
intention of the organisers to create a safe working environment for contractors, attendees,
artists and crew. We ask that all artists and their touring parties respect the site rules,
behave courteously and obey signage and instruction from the event and stage
management team.
Under Health and Safety Law, it is required that all accidents, incidents, and near misses be
reported and registered. If any of these occur, please log the details with the Artist Liaison
Team immediately.
If you discover something you consider to be unsafe, please report it to the Artist Liaison
Team promptly. In the case of any concern over safety issues, the Event Safety Advisor’s
decision is final.
NOISE MANAGEMENT
An independent contractor monitors noise levels on and around the site to ensure we are
complying without licence. Sound engineers must ensure that the show is kept within the
reasonable limits that have been set.
Where off-site noise levels exceed the limits set out in the Noise Management Plan, the noise
management contractor will instruct the relevant sound engineer(s) to lower the PA level
until the off-site reading is compliant.
5Truck Festival 2025 - Artist Information Pack
In addition to monitoring and controlling off-site noise levels, the volume of amplified
entertainment on-site must also be considered. Noise levels from even PA systems must
not exceed safe limits, which may cause headaches, hearing loss and other aural damage.
SHOW STOP
In the event of a serious incident in the crowd or wider venue, Truck Festival may need to stop
the show to protect public safety. This measure will only be taken in circumstances of
immediate life-safety threat or in response to a serious incident elsewhere on the event site.
Hopefully any show-stop can be temporary, and the show may be re-started once the incident
is resolved.
A Show Stop will only be called by a senior member of the Truck Festival Operational Team,
Stage manager, or by the Pit Security Supervisor. If a showstop is called, the artist will need to
make sure the performance is halted immediately.
Before taking the stage, the Artistes’ representative must meet with the Truck Festival
representative to confirm the process of bringing the show to a halt if required. The Artists’
representative, whether this is their Tour Security, Stage Manager or Tour Manager, must
remain at the stage throughout the performance. If they leave the stage, the link to the
performer may be lost, meaning a show stop could be delayed or confused.
Ideally, the Artist will talk directly to the crowd to explain the situation or advise them of any
action they need to take. If the Artiste is unwilling to do this, please let us know, and the
Stage Manager will make any necessary announcements. Our desire to present a great show
means a Show Stop would only be called if the danger is clear and imminent. It is not
something to be. It is not overstating things to say that a couple of minutes spent talking this
through could save lives in an emergency. Your cooperation is appreciated.
In the event that it is safe to restart the show this decision shall be made by a member of the
Senior Event Management team, and only after consultation with all appropriate parties
including: Security Managers, Medical Team, Stage Manager and Artist Party.
SMOKING
It is illegal to smoke in virtually all enclosed public places, workplaces, public and work
vehicles. For the event this will include dressing rooms, catering areas, onstage, front of
house mix positions and any vehicles used to transport artists or equipment around the site.
PROCEDURES
ACCESSIBILITY AT TRUCK FESTIVAL
Access is extremely important to us at Truck Festival and we believe all events should be
accessible for all to enjoy. We work closely with Attitude is Everything and know that to truly
champion accessibility as well as be one of the industry standard bearers, we need to strive
to improve year on year and continue to meet all needs and requirements of all our
customers, staff and artists. This is something we are fully committed to doing and we aim
to improve for the third successive year by achieving the Attitude is Everything Gold award in
2023.
6Truck Festival 2025 - Artist Information Pack
Please make us aware if you, any of your crew or artist party have any access requirements
by 11th July so we can ensure the appropriate infrastructure and support are in place to
make sure their time at Truck is as comfortable and enjoyable as possible. If you would like
to get in touch with Attitude is Everything on how you can be a part of making your events or
gigs more Accessible, please get it touch with them at info@attitudeiseverything.org.uk or
visit their website at http://www.attitudeiseverything.org.uk/
ACCREDITATION
Please contact Artist Liaison for any questions regarding passes, guests, catering rider etc.
You will have received a link to an online advancing form requesting touring party details,
vehicle details, tech spec, stage plots, etc. The deadline for us to receive this back will be
27th June but we would appreciate receiving this as soon as possible. You will then receive a
link from Eventree (accreditation system) to populate touring parties details and allocate
parking permits. The Eventree system can be edited right up to the day of the event in case
there are any changes to your touring personnel. Please check your spam folder as
depending on personal email filters it may drop in there.
Please note that event passes will be the ONLY passes acknowledged by security staff. Any
specific artist laminates will NOT be valid. The wristbands you will be issued must be worn
at all times. These wristbands will allow you access onto the relevant stage and into the
artist dressing room area ONLY on the day you are playing. On the other days, with this
same wristband, you will have access for General Admission ONLY; you will not be allowed
into the dressing room compound.
ALL PASSES CAN BE COLLECTED ONSITE AT ARTIST ACCREDITATION FROM 8AM- 9PM
DAILY.
On stage passes are valid for performance day only, however bands and crew are
welcome to stay for the rest of the weekend as our guests, in guest areas.
ARTIST CATERING
Artist catering will be from selected street food vendors onsite. Menus will be circulated by
Artist Liaison in advance of the event such that orders can be made. There will be a range of
meat, veggie, vegan, GF options but please make us aware of any dietary requirements
beforehand so we can accommodate. Your hospitality rider will be mutually agreed IN
ADVANCE with Artist Liaison with NO EXCEPTIONS .
BUS AND TRUCK PARKING
Vehicle passes are required to enter the site, and will need to be picked up from
accreditation.
Please make us aware of any overnight arrivals, we will require; Name of driver, Name of
company, Vehicle reg, type of vehicle and ETA. Access routes for overnight arrivals may
differ and this will be advanced with you separately.
Please note that we can supply limited 16a single or 32a three phase supplies for tour buses
ON YOUR SHOW DAY ONLY. As space is extremely limited, we cannot accommodate any
vehicles on the day that have not been agreed to in advance.
CLOSED STAGE
7Truck Festival 2025 - Artist Information Pack
Access to the stages may be restricted at times other than during your Artist’s set.
Unfortunately, this area is not for watching the show and is limited to working personnel
only. Please respect each artist’s working space, as you want them to respect yours.
If you wish to have a closed stage you must agree to this in advance. If a closed stage is
agreed, the artist team will need to provide the additional passes required for this purpose.
The festival production team will require an additional 30 passes for our production crew.
Please also provide additional pass sheets on the day of your performance.
DRESSING ROOMS & BACKSTAGE FACILITIES
All dressing rooms are located in the Artist Village behind the mainstage. If you are assigned
one, each room will have a table, chairs and heating provided with access to Wi-Fi and power
points.The dressing rooms are located behind the main stage and we will shuttle artists in
buggies from the dressing rooms to the Market and Nest stages as and when required. There
are shower and toilet units on site near the tour bus pad within the Artist compound. Stage
towels will be provided as long as they are advanced.
GUESTLIST
Guest list tickets will be added to your artist accreditation in Eventree for you to allocate.
Guest tickets are valid for the full weekend including camping.
You will be sent a link to Eventree (accreditation system) as soon as your Artist Form is
completed. Please note Guest List Tickets DO NOT enter through the artist entrance. Guest
tickets will be available to pick up (ID required) from the box office on the festival site. Guest
tickets are General Admission tickets unless otherwise agreed in advance. There is a
CHARITY donation of £35 for a weekend ticket and £40 for a Thursday + weekend ticket.
More information on the charities and organisation ‘The Truck Trust’ supports can be found
here
We do NOT have a guest car park. Please see here for information about getting to the site,
including general parking. It is much cheaper to purchase tickets for parking in advance!
Guest List ticket holders will need to adhere to the same processes as the general
public. Please see the FAQs which should answer any of your guests questions
alongside the information above.
MEDIA PASSES
If you require your publicist onsite to escort your artist into the press area, please add them
to your personnel list and they will be issued with an Artist Day wristband.
If you have your own band photographer/videographer, they will also need to be included
on your personnel list and will be issued with an Artist Day wristband. These names must
be submitted along with the rest of your accreditation in advance by 27th JUNE as we
cannot facilitate last minute requests. Please note: Your band photographer/videographer
will only be permitted to photograph/ film your set unless otherwise approved in advance
with the Zeitgeist PR team. These guidelines include any planned capturing of social
content using phone cameras, which should be flagged in advance so we can ensure the
correct access.
8Truck Festival 2025 - Artist Information Pack
Photo Passes are required to enter the pit for photos. No photography will be allowed in the
artist area. Press passes do not automatically permit access to the pit. Our PR Team,
Zeitgeist will invite press and media to the festival. Ahead of the festival our PR Team will be
in touch to discuss any media opportunities that may be available to artists. The points here
to remember are:
1. There will be a press area located backstage for all interviews to be conducted in.
There will be a member of our PR Team on hand to escort you there if needed.
2. Approved photographers will be operating under a “first three songs no flash” rule. If
you have any other restrictions/requirements that are usually put in place other than
the ones above please let us know.
3. Truck PR Team will be in touch ahead of the Festival to discuss any upcoming media
opportunities with relevant artists.
For any remaining questions please get in touch with Jamie Muir at Zeitgeist:
jamie.muir@zeitgeist.co.uk
MERCHANDISE
The sale of merchandise can be arranged for a 20% commission on all sales.
Please note for headline acts the allocation is maximum 2 x shirts + 1 x alternate
Item up to Stock will be checked in upon arrival and departure at the Merchandise shop
and cross referenced with sales data. Settlement will be made post-show via cheque or
BACS transfer. Please allow up to 30 days for payment to be processed.
You must complete the Truck festival Merch JotForm by Monday 14th July in order to
register your merch:
https://form.jotform.com/251142890157052
Please deliver all merchandise to the Event Site on either Monday 22nd July or Tuesday
23rd July, addressed to: Truck Festival Merchandise Stand: FAO ‘Upstream Merch Tent’,
Truck Festival, Red Gate, Hill Farm, Steventon, Oxon, OX13 6AB.
Stock must be collected during or at the end of the event rather than it being posted
back to you where at all possible.
The on site collection will be from the Main Merchandise store located in the main
arena.
MUST COLLECT LEFTOVER STOCK BEFORE 10PM SUNDAY 27th JULY.
Artists will be liable for any courier costs incurred to transport merchandise back to
them if left with us on site.
We will advise a collection address post show if you need to arrange a courier to collect,
please email zach@upstreamprinting.co.uk
PIT MANAGEMENT
9Truck Festival 2025 - Artist Information Pack
A mojo type pit barrier will be installed across the full width of the stage and the pit will be
stewarded.
PYROTECHNICS/SFX
Please see individual stage specifications for details on any special effects that are provided
by the festival. The use of any additional pyrotechnics or other special effects require explicit
agreement one month in advance of the show.
RADIO FREQUENCIES
All wireless equipment (including microphones, IEMs or walkie-talkie type radios) must
operate on licensed frequencies. Due to the size and multi-stage nature of this event, the RF
spectrum is managed by the festival in coordination with Ofcom to avoid any clashes or
intermodulation. Any touring/visiting RF equipment must obtain spot frequencies from the
festival’s RF coordinator and must use these frequency allocations while the equipment is in
use on the site. This RF coordination requirement is applicable even if an existing license
from Ofcom license has been obtained, as it will not have been coordinated for this specific
site and may cause or receive interference or intermodulation with other RF equipment
across the site. Standard PMSE spot frequencies are charged at £17 per frequency and will
be accounted for in the settlement. Other RF license types will be charged accordingly.
SOUNDCHECKS
All soundchecks must be advanced, approved and scheduled by the Technical Production
Manager prior to the event. Due to arena opening times and the nature of a festival site it
may not be possible for your soundcheck to be carried out without being witnessed by the
general public and we must prioritise headline acts where necessary.
LINE CHECK/CHANGEOVER
Unless specified otherwise there are 30 minute changeovers to perform full line and monitor
checks with additional time beforehand to start to build the backline using rolling risers -
closer to the time we will communicate a load-in time so you know the exact time risers will
be available to start building your backline.
TOURING SECURITY
All touring security must be SIA accredited. Refer to the Government Guidance for further
information.
The Artist Liaison Manager must be informed if you are planning to bring your own security
to the event. Touring security personnel must liaise with the event’s Security Manager prior
to arrival to ensure all arrangements are fully discussed. An introduction can be made by the
Artist Liaison Manager on request. It is imperative that any instruction from Event
Management be adhered to in all circumstances, especially in emergency scenarios.
VISAS & WORK PERMITS
You will require a work permit if any person(s) in your touring party, band or crew are not UK
citizens. The arrangement and cost of any required work permits will be the responsibility of
the artist, unless agreed otherwise with the Event Programmer.
10Truck Festival 2025 - Artist Information Pack
WIFI
details.
Production WiFi is available throughout the site. Please ask at the Artist Liaison Office for
MUSIC SUPPORT
industry experiencing substance use, addiction and/or mental ill-health challenges (and their family
and friends), are bringing their Safe Hub backstage to Truck Fest. The hub, is a place where artists
and crew can come to speak to a fully accredited Therapist, Mental Health First Aid trained peers or
simply take some time out. The Music Support Safe Hub team will also be visiting key backstage
areas throughout the festival weekend so please keep an eye out for them and say hello!
Music Support’s confidential Helpline, run by peers with lived experience, is available Monday –
Friday, 9am – 5pm on 0800 030 6789 (or email helpline@musicsupport.org). They also offer fully-
accredited training in Mental Health First Aid and an inspirational Addiction and Recovery Awareness
workshop. For further information visit www.musicsupport.org